International Ski Travel Market 2021 Buyer Terms & Conditions

1.    Definitions
“Buyer” means the person, accepted by the ISTM team, who will attend the Exhibition as a buyer of ski travel products where certain complimentary services are provided by ISTM organisers. 
"Exhibitors" means exhibitors who have contracted with ISTM to take a table at INTERNATIONAL SKI TRAVEL MARKET.
“INTERNATIONAL SKI TRAVEL MARKET Team” means the INTERNATIONAL SKI TRAVEL MARKET exhibition team at Provisa Sverige of Banérgatan 10, 115 23 Stockholm, Sweden.
“INTERNATIONAL SKI TRAVEL MARKET” or “Exhibition” means the International Ski Travel Market to be held in Grindelwald, Switzerland from 14 March to 16 March 2021 which is owned by Provisa Sverige AB. 
“Pre- Scheduled Appointments” (PSA) means the appointment system/programme operated by ISTM to co-ordinate the appointments of the Buyer with Exhibitors during the Exhibition.

2.    Buyers 
Buyers will receive from the INTERNATIONAL SKI TRAVEL MARKET Team complimentary:
•    2 nights’ accommodation and breakfast at Romantik Hotel Schweizerhof, 14 and 15 March 2021
•    Entry to the INTERNATIONAL SKI TRAVEL MARKET Welcome Reception on 14 March, 2021
•    Pre-scheduled appointments from 15 to 16 March, 2021
•    Entry to all INTERNATIONAL SKI TRAVEL MARKET official functions from 14 to 16 March 2021

3.    All Buyer Requirements
3.1    As a condition of receiving the complimentary services from the INTERNATIONAL SKI TRAVEL MARKET Team, all Buyers will be required to:
•    Actively participate in the Pre-Scheduled Appointments Programme; Buyers will be required to select and rank in order of importance 40 appointment preferences and to complete the appointment selections within the stated timeframe given by the INTERNATIONAL SKI TRAVEL MARKET team.
•    Have a minimum of nine PSAs per day scheduled in their diary.
•    Attend all PSA meetings and networking sessions scheduled by the INTERNATIONAL SKI TRAVEL MARKET Team and included by the INTERNATIONAL SKI TRAVEL MARKET Team in their diary.
•    Attend two full days of INTERNATIONAL SKI TRAVEL MARKET unless otherwise permitted by the INTERNATIONAL SKI TRAVEL MARKET team in writing.
3.2    Failure by any person to comply with the requirements stated above may result in a review of the person’s Buyer status and / or exclusion from the INTERNATIONAL SKI TRAVEL MARKET Buyer Programme and future INTERNATIONAL SKI TRAVEL MARKET Buyer Programmes without refund of any sums that may have already been paid by that person. 
3.3    A significant shortfall by the Buyer on the minimum commitment with respect to attending PSAs shall be treated by the INTERNATIONAL SKI TRAVEL MARKET Team as a cancellation and cancellation fees will apply (see “Cancellations” section below). Attendance at the above will be monitored on site by the INTERNATIONAL SKI TRAVEL MARKET Team.


4.    Travel & Accommodation
4.1    Each Buyer is responsible for arranging their own air travel in order to arrive at INTERNATIONAL SKI TRAVEL MARKET 2021 no later than 17.00 on Sunday 14 March 2021. 
4.2    The INTERNATIONAL SKI TRAVEL MARKET Team will provide the Buyers with 2 nights’ accommodation at the Romantik Hotel Schweizerhof between the dates of 14 March and 16 March 2021. This will be on a single bed and breakfast basis, with only one room allocated per diary taken by Buyer. The INTERNATIONAL SKI TRAVEL MARKET Team will not be responsible for extra room costs incurred during the stay. Any room upgrades will be solely at the discretion of the hotel management.


5.    Cancellation & Replacements for all Buyers
5.1    Replacements: Invitations to Buyers are at the discretion of the INTERNATIONAL SKI TRAVEL MARKET Team and are not transferable. In instances where a Buyer needs to cancel their participation, they may request that a colleague from their organisation attends as a replacement. On the condition that the replacement is accepted by the INTERNATIONAL SKI TRAVEL MARKET Team, a cancellation fee will not apply.


5.2    Cancellation of attendance: Whilst not encouraged, Buyers may cancel their attendance to the Exhibition with no penalty before Friday 15th January 2021. Cancellations received after Friday 15th January 2021 will incur a fee of €500. All cancellations must be received by the ISTM team in writing at paulina.lund@provisa.se and must be acknowledged by the dates specified above. In addition to the standard terms and conditions, should there be governmental restrictions regarding travelling across boarders do to COVID-19 we will be flexible and avoid the cancellation fee but note that buyers will still be committed to attend their pre-scheduled appointments online or in a way advised by the organiser. 


5.3    A significant shortfall by ALL Buyers on their minimum commitment with respect to attending PSAs shall be treated by the INTERNATIONAL SKI TRAVEL MARKET Team as a cancellation of attendance and the Buyer will incur a cancellation fee of €500.

5.4    Buyers who do not inform the INTERNATIONAL SKI TRAVEL MARKET Team of their cancellation and do not attend INTERNATIONAL SKI TRAVEL MARKET will incur a no show fee of €700.
5.5    CANCELLATION OF ATTENDANCE FEES AND NO SHOW FEES SHALL BE PAYABLE BY THE BUYER NO LATER THAN 14 DAYS OF THE CLOSING DATE OF ISTM 2021. PROVISA SVERIGE AB SHALL TAKE PAYMENT OF SUCH CANCELLATION AND NO SHOW FEES. PROVISA SVERIGE AB WILL PROVIDE THE BUYER WITH A RECEIPT IN RESPECT OF SUCH CHARGES FOR CANCELLATION OF ATTENDANCE FEES AND NO SHOW FEES. 
5.6    The Buyer agrees that the above charges are a reasonable pre-estimate of the loss suffered by ISTM in the event of the Buyer breaching these Terms and Conditions.


6.    Exclusion of Liability
6.1    The Buyer must obtain adequate travel insurance coverage for their stay and it is recommended in particular that Buyers take out adequate cancellation insurance, insurance for their baggage and medical insurance.
6.2    Individual visa requirements, travel permits, other licences and inoculations will be the sole responsibility of the Buyer including any necessary costs incurred. 
6.3    Provisa Sverige AB, its agents, its employees, and its subcontractors shall not be liable for loss, damage or delay resulting from acts or threats of war, hijack, terrorist activity, civil commotion, industrial disputes, fuel shortages, natural disasters or adverse weather conditions, strikes or lockouts intervention or regulation, military activity, epidemics or any other circumstances outside Provisa Sverige AB or its subcontractors’ control which shall make it impossible or inadvisable for Provisa Sverige AB to hold the Exhibition at the time and place provided or makes it impossible to get the Buyers to the Exhibition or to provide hotels, appointments, events or other services to Buyers. Provisa Sverige AB reserves the right to re-schedule the Exhibition at another date and/or at an alternative site. 
6.4    Provisa Sverige AB shall not be liable to the Buyer in contract, tort or otherwise for any loss of profit, loss of business or revenue, loss of anticipated savings or any indirect or consequential loss or damage, costs or expenses arising out of or in connection with the Buyer’s attendance at the Exhibition.
6.5    Provisa Sverige AB shall not be liable for the death or personal injury of any Buyer or save where such liability cannot be excluded under Swedish law.
6.6    Provisa Sverige AB liability to the Buyer in respect of their attendance at the Exhibition under these Terms and Conditions whether in contract, tort or otherwise shall not exceed €1,000.


7.    General – Buyers 
7.1    Completion of an online or other application form applying to become a Buyer at INTERNATIONAL SKI TRAVEL MARKET does not automatically guarantee a place on the Buyer Programme.  Applicants will be notified by the INTERNATIONAL SKI TRAVEL MARKET Team if their application is successful.  Only one application form may be completed by each proposed participant and only the first application form will be accepted.
7.2    Successful applicants will only be accepted as Buyers if they have read and agreed to these Terms and Conditions and have ticked the relevant boxes on the online application form 
7.3    Provisa Sverige AB reserves the right to remove a Buyer from the Buyer Programme and to withdraw complimentary accommodation and PSAs at its complete discretion without liability if it is in the best interests of the Exhibition and the Exhibitors or their attendance is likely to damage the goodwill or reputation of the Exhibition.
7.4    Persons accompanying the Buyer are not included in any offers regarding the Buyer Programme.
7.5    Any disputes arising under these Terms and Conditions will be governed by Swedish law and are subject to the non-exclusive jurisdiction of the Swedish Courts.
7.6    By agreeing to these Terms and Conditions, you are consenting under all relevant data protection legislation to The INTERNATIONAL SKI TRAVEL MARKET Team communicating with you by telephone, fax, email and by post and using your personal information for internal processing and for disclosure to third parties such as hotels and exhibitors in connection with your attendance at INTERNATIONAL SKI TRAVEL MARKET.  In addition, we may use your details to invite you to other events organised by Provisa Sverige AB or its group to offer you other relevant products and services supplied by Provisa Sverige AB´s group or third parties.  Please contact the ISTM team (istm@provisa.se)  if you do not wish your personal information to be used in any of the ways mentioned above.

The ISTM and INTERNATIONAL SKI TRAVEL MARKET trademarks are owned and protected by Provisa Sverige AB. 
 

© 2020 ISTM and International Ski Travel Market are registered trade marks of Provisa Sverige AB.